Spring Schedules

You wanted it and now you can have it!

The Spring 2012-13 class schedule is up on Student Center. To find the schedule you can search in the class search and change the term to 2012-13 Spring Quarter. 

A few things to remember:

• Some colleges and departments have not submitted schedules or all of their classes, this will come over the next few months.
• Some classes do not have professors assigned yet; these will be assigned over the course of the next few months. 
• Class times and professors and rooms are subject to change over the next few months.
• You can not put classes for spring quarter in your winter quarter shopping cart. 

***It is never to early to start planning for the spring especially after our long Rochester winters.*** 

How do I Audit a Class?

Auditing....one of the questions on student's minds is, "How do I audit a class?"  For those of you that do not know what auditing is: auditing is primarily used in wellness classes and allows students to take a class without receiving a grade.  Most wellness classes are taken either as an audited course or on a pass/fail basis.

In the system you can choose to change the way a class is graded when you get to the course selection step. It is important to remember not all wellness classes are possible to be audited.   See the picture below for details on how to change the grading: 

Now comes the problem some students have with needing to edit classes after they have already enrolled.  In Student Center there is a solution to this without having to drop a class and re-enroll the way you wanted to.  Just follow these steps: 

Step 1: Click Enroll

Step 2: Select the appropriate term (if not already listed as the term for enrollment).

Step 3: Click on the Edit sub-tab.

Step 4: You will be taken to the Edit Class Enrollment Options screen.  Only classes that are available for edit (primarily wellness classes) will be available in the drop down box.  Once you have selected the class that you would like to edit, click "Proceed to Step 2 of 3".

Step 5: You will be taken to the Enrollment Options page where you will be able to change the way the class is graded.

Step 6: Click Next

Step 7: Click Finish Editing.

Hope that helps and make sure you stay tuned on the latest information and updates for Student Center!

Final Grades

As professors begin to upload final grades to Student Center, it is important for students to understand how to find them.

After a student has logged into student center, they should select Grades from the drop down menu (as shown below):

From here, students will be taken to a screen that features: past quarters, the current quarter, and the next quarter the students is enrolled in.  Select the current term and click continue.

This will show all of your current classes and whether or not a grade has been uploaded.

Good Luck with the rest of finals and remember that final grades should be up by the Sunday after finals week.

Reserved Capacity

Students across campus are having problems with classes appearing open but not meeting the reserved capacity requirements and being put on the wait list after enrollment. 

It is important to remember that:

• Reserved capacities are placed on classes by departments who have controll of the class
• Reserved capacity is a specific number of seats reserved for a certain major, year level, minor, concentration, etc. 
• Reserved capacities are removed at different times based on the department settings
• Some classes have multiple groups of students seats are reserved for
• Check reserved capacities before enrolling in a class
• The way to see this is:
• Go to the Class Search

 


• Select the Section of the class

 


• Check the reserved capacity

 

**If you do not check reserved capacity before enrolling you may be surprised you are on the wait list after you enroll. Talk to your advisor or the department that is holding the class.   

Fall Statements and Financial Holds

Listen up....it is time to talk about  the subject that is one of the least favorable. No matter what you refer to it as, whether you call it tuition payment, billing, financial statements, or something else, there are a few things you need to know about the Final Fall Statements.

***This type of hold will not allow you to enroll in classes for winter until it is removed. If you do get a financial hold on your account just before enrollment, resolve it as soon as you can.***

This was taken directly from financial services:

"The final Fall Billing Statements are now available and can be accessed at http://www.rit.edu/eservices/. Due date for this statement is October 20, 2012.  Winter Quarter enrollment begins October 22^nd. Unpaid balances will have an enrollment hold after due date.

If financial aid has not paid to your account, please contact the Office of Financial Aid and Scholarships to complete required documents.  This aid will need to be paid before October 20^th to clear your account for Winter enrollment."

It is important to understand that student financial holds will not be placed on accounts for this statement until the bills are overdue.  In other words, enrollment begins on the 22nd, these holds will not be placed on accounts until right before. 

So what do you need to do as a student:

1. Communicate with your bill payer that it is crucial your bill is paid on time.

2. If you do have a hold put on your account from student financial services you will need to resolve it through eServices or contact their department.

Student Financial Services is located on USC 1st Floor.  Student can email them at asksfs@rit.edu or call them at 585-475-6186. 

Final Fall Quarter Finals

I know, its the topic we all love to hate.  FINALS.
But this year finals are a little different because it is the final fall quarter for RIT.  As we transition to semesters next year, we will have two semester: winter and spring.

But for now we are still on quarters and students are still learning the system and where information is in the system.

So how do you find your finals schedule in Student Center?

1. Log into your Student Center.

2. Click on Enroll.

3. Click on the tab that stays term information

4. Click on the link that say "View my Exam Schedule"

5. You can see this in list form or click on the Weekly Calendar View link to see it in calendar form. 

It is important to note, you can not see your final exam schedule in the weekly calendar view on the main page. And in the final exam weekly calendar view, students will have to type in the week students want to see or scroll to the Finals Week on the calendar. 

In order to see the class title on the calendar view, students need to select the box "Show Class Title" and refresh the calendar.

Finals are fast approaching, make sure you know exactly when your exams are.
Good Luck!

Enrollment Dates - Winter Quarter

This schedule can also be seen on rit.edu/enrollment: 

Winter 2012-13 Enrollment Dates

Below are the enrollment dates by group. Within each group, students will be parsed by year level, then randomly placed in groups of about 300. To find these specific appointment times students should click on the details link under Enrollment Dates.  You can begin enrolling at any time after your assigned appointment.

Monday, October 22
Graduate students
Early 5th-year students*
Early 4th-year students* in a 4-year program

Tuesday, October 23
5th-year students
4th-year students in a 4-year program
Early 4th-year students* in a 5-year program

Wednesday, October 24
4th-year students in a 5-year program
Early 3rd-year students*

Thursday, October 25
3rd-year students
Early 2nd-year students*

Friday, October 26
2nd-year students
Early 1st-year students*

Monday, October 29
1st-year students

Tuesday, October 30
Non-degree and all other students

* Early enrollment appointments include the following groups: Students in the Honors Program, Cross-registered Students, and Varsity Athletes.

Are Holds Weighing you Down?

Have you seen a hold on your account recently? Do you not know what it means?

Rest assured there are three kinds of holds that are appearing on student accounts recently:

1. Financial Hold
• This type of hold needs to be resolved with financial services.
• It could mean:
• You have an unpaid bill.
• There could have been a mistake and it needs to be clarified.
• Or another reason.
2. Advising Hold
• This is a Semester Conversion I.A.P. Hold 
• Your advisor will be contacting you regarding a meeting to discuss the upcoming semester conversion and how you will stay on track with the new courses and requirements in order to graduate on time.
• For more information regardign the conversion visit:
• RIT Conversion Website
• RIT Semester Conversion blog
• Like the Semester Conversion Facebook
• Follow RIT Conversion
• This hold will not prohibit a student from enrolling in classes for the winter and spring; however, the student needs to meet with their advisor and sign-off on their I.A.P. (Individual Advisement Plan) before they will be allowed to enroll in classes for the Winter Semester. 
3. Academic Advising Hold
• All first years students at RIT are required to meet with their academic department to discuss their upcoming enrollment for winter.
• This hold will only be removed after a student meets with their advisor.
• My recommendation would be to contact your advisor now to schedule this appointment before enrollment begins. 
• Advisors get extremely busy during enrollment periods and may not have time for a walk-in appointment.

Students should begin resolving their holds now as they can effect enrollment for winter quarter. 

Did you Know: Winter Enrollment

There are a few big things to remember for Winter Enrollment this year. 

As students begin searching for classes in Student Center, students will need to change the search term to 2012-13 Winter Quarter.  To do this student will click on search (as shown below). 

 Then select the drop down term menu which currently defaults to 2012-13 Fall Quarter.

 After selecting the drop down, students should select the next term on the list for Winter Quarter, it will read as 2012-13 Winter Quarter (see below).

By selecting this term, students will be searching for classes in the upcoming quarter that they wish to put into their shopping carts. If students search under the Fall Quarter option, all classes students are currently taking will be visible.  

We understand this can be a time consuming to students and a hassle (having to change this every time) and the enrollment team will look to improve this in the future.

Another thing that students need to remember is...until semester conversion for Fall 2012 the search by subject name will not be active.

  

For example, after selecting "select subject" (as shown above) if you wanted to search for an Accounting class, you would not select A until semester conversion.  Selecting A will give you a yellow triangle message that states, "there are no course subjects for this selection" (shown below). 

Instead you would need to know the course number, in this case for accounting the 4 digit code is 0101.  If you did not know this you could search through the numbers in order to find a specific subject or you could contact your advisor.  

Students, for the remainder of this year will need to search by course number.  These numbers can be found on student's college program sheets, at their student service desks, or provided by their advisors.  

When RIT converts to semesters, the class search will be easier for student's to navigate as they will search by the alpha line but for now we recommend contacting your advisor or using your college's service desk or website to find your program sheets.

Winter Shopping Time

It is official, winter quarter enrollment shopping carts are open, October 1st for all students.  And as an added bonus, students will be able to view their enrollment appointment time for their given enrollment day on October 1st, as well.

A few things to remember when placing classes in your shopping cart:

1. You can put as many classes as you want into the cart.
2. Have a first, second, and third back-up plan.
3. Check the requirements for the class to make sure you meet them.
• The system may not bump you out from a class now (it will when we convert to semesters); however, the professor may remove you during Week 1 or highly encourage you to drop the class.
4. The cart places your classes in order of course number.
• It does not prioritize your classes for you.
• You may want to keep a written list somewhere of the classes you want to take the most.
5. In your cart you can place multiple sections of the same course; however, on enrollment day you can only enroll in one section. 
6. If you are a younger year level classes will appear open until enrollment begins on October 22nd and they may fill-up, especially if it is a popular class among upperclassmen.  
• Classes placed in the shopping cart will remain their regardless of if the class is closed or not; however, when a student attempts to enroll in a closed class they will receive a RED X on that class.

**Preparing for enrollment is the best thing you can do, it will make your enrollment day quick and easy.**

***And for more information check out our Facebook, Twitter, or website.***

New eServices: Granting Third Party Access

Amongst the many changes happening at RIT, another change has been implemented just this week.  Old eServices has been done away with and the new student financial portal has been launched (http://www.rit.edu/eservices/).

If you are a returning student reading this you will remember granting your parents access to your student financial account when you were a freshman, probably before you even stepped foot on campus for orientation.  If you are a freshman, you have never gone through the process, so you will be signing your parents up for the first time.  Either way it is crucial that you follow the next few steps:

1. Students will need to send a request to their parents or 3rd party members or sponsors to grant them 3rd party access.  Student can do this by logging into eServices with their student account.

2. Next click on the add/delete access tab under the Navigation header (see image below).

3. Click "Add an account" and follow the directions.  Once students see the confirmation page, students will know a confirmation email has been sent to the 3rd party.

4. From the confirmation email, parents will be taken to a secure information page which they will be asked to fill out.

Note: Unlike the old eservices where parents needed to remember their email and password, parents will now have an RIT account and password.  It will not necessarily function as a typical RIT student account but parents will log into the account using this user name, not their email.

5.  When the form is complete and the 3rd party has agreed to the "Terms and Conditions", they will set up their computer account.  This account will be used to log into eServices in the future.

6. There is a Part 2 to the process which includes verifying that the 3rd party member knows the student.  This must be done through the 2nd link in the original email.  If the email has been lost or deleted, students can resend the email through the "Add/Delete Access" page and select edit and then hit the envelope.

7. After 3rd Parties have clicked on the second link, they will be asked to confirm the students date of birth and University ID number. 

8.  After this has been completed, 3rd Party members will have access to the new eServices and their student's financial information.  It is important to note 3rd party members can change their password the same way students can, by going to start.rit.edu.  From here they can change both their alternative email and password.  

How do I find my schedule?

Students who need to find their schedule for the first time, may be confused when logging in.  There are two easy ways you can access your schedule.

The first way is through the student center main page.  From there you will click on Weekly Schedule, you will need to hit next week to get to your desired week: 

The system defaults show students the class number but not the class name.  To view the class name scroll down and check the box and refresh the calendar (as shown below).  You should then be able to see the class names.  These settings will return to the defaults each time you exit the page: 

The second way you can see your schedule (in non-picture form) is by clicking on the Enroll button under Academics:

From here you can click on my class schedule, this will show you a list of the classes you are enrolled in or waiting to be placed into:

Hope that was helpful!

Now that the new SIS is Live: Part Three

Now that you have started to fill your shopping cart, learned to navigate the new search, and other student center features, we want to remind you to do a few things.  

First, check to make sure you meet the requirements for the classes you wish to take. You can do this with the new validate feature. Select all the classes that you wish to take during the quarter and hit the validate button located next to the enroll button:  

The validate feature will let you know if you meet the requirements to take all of the courses you have selected. Unlike the old SIS, this system is clear with WHY. It lets you know if you are going to be taking to many credits, if you are not the correct year level, if there is a time conflict in your schedule, or if you are attempting to enroll in multiple sections of the course. There could be other reasons as well, these are among the most common.

Next, you may want to email or go in and see your advisor. In the new system they have the option to look at the classes that are in your shopping cart; however, they can not alter your cart. This can be helpful if you are weighing a few schedules and are not sure of which classes to take for that particular quarter.

We are also encouraging students to select the wait list. If you by chance forget to select the wait list option prior to putting it in your shopping cart, you can click the blue class number:

 

After clicking on the link you will be returned to the second step of putting classes in you shopping cart:

From this page you can check the wait list box and hit next.

The final step you should do before you officially enroll is to check back on the status of your classes. If you have an early morning appointment, check the night before your enrollment time.  If you have an afternoon appointment or have a late morning time, you will want to check earlier in the day to make sure you will have no problems at your enrollment time; whether classes have filled up, and you have to use your back-ups in your cart, or you know that you will be wait listed for a few classes. You can see the status of your classes here:

Stay tuned for Now that the new SIS is Live: Part four